Introduction
Kamfinsa Day Secondary School ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our school services.
This policy complies with the Data Protection Act of Zambia and other applicable data protection laws. By accessing or using our services, you agree to the terms of this Privacy Policy.
Information We Collect
Personal Information
We may collect the following types of personal information:
- Student Information: Name, date of birth, gender, academic records, health information, and photographs
- Parent/Guardian Information: Names, contact details, occupation, and relationship to student
- Staff Information: Professional qualifications, employment history, and contact details
- Website Visitors: IP address, browser type, device information, and usage data
How We Collect Information
We collect information through:
- Admission and registration forms
- Online portals and applications
- Email, phone, and in-person communications
- School events and activities
- Automated technologies like cookies and analytics tools
How We Use Your Information
We use the collected information for the following purposes:
- To provide educational services and maintain student records
- To communicate with parents, guardians, and students
- To ensure the health, safety, and welfare of students
- To comply with legal and regulatory requirements
- To improve our website and services
- To process payments and financial transactions
- To publish academic achievements (with consent)
Information Sharing and Disclosure
We may share your information in the following circumstances:
- With Consent: When you have given explicit permission
- Educational Purposes: With teachers and staff who need the information to perform their duties
- Legal Requirements: When required by law or to protect the rights and safety of individuals
- Service Providers: With third parties who provide services to the school (e.g., IT support, payment processors) under strict confidentiality agreements
- Educational Authorities: With the Ministry of Education and other regulatory bodies as required
We do not sell or rent personal information to third parties for marketing purposes.
Data Security
We implement appropriate technical and organizational measures to protect personal information, including:
- Secure storage systems with restricted access
- Encryption of sensitive data
- Regular security audits and updates
- Staff training on data protection
Despite these measures, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
Your Rights
Under data protection laws, you have the following rights regarding your personal information:
- Access: Request a copy of the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of personal data under certain circumstances
- Restriction: Request restriction of processing in specific situations
- Objection: Object to processing of personal data
- Withdraw Consent: Withdraw previously given consent
To exercise these rights, please contact our Data Protection Officer using the contact information provided below.
Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to:
- Enhance user experience
- Analyze website traffic and usage patterns
- Remember user preferences
You can control cookies through your browser settings. Disabling cookies may affect certain website functionalities.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
We are particularly committed to protecting the privacy of children. For students under 18, we require parental consent for the collection and processing of personal information, except where permitted by law for educational purposes.
Data Retention
We retain personal information only for as long as necessary to:
- Fulfill the purposes for which it was collected
- Comply with legal obligations
- Resolve disputes
- Maintain academic records as required by educational regulations
Student records are typically retained for at least 7 years after a student leaves the school, unless a longer retention period is required by law.
International Data Transfers
As a Zambian institution, we primarily store and process data within Zambia. In cases where data may be transferred internationally (e.g., cloud services), we ensure appropriate safeguards are in place to protect your information.
Policy Updates
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the new policy on our website with an updated effective date. Your continued use of our services after such changes constitutes your acceptance of the revised policy.
Last Updated:
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact our Data Protection Officer:
- Email: kamfinsadaysec@gmail.com
- Phone: +260 977664811 (ext. 123)
- Address: Kamfinsa Day Secondary School, P.O. Box 20560, Kitwe, Zambia